Ministry of Human Resource Development (MHRD) of Indian Government has a comprehensive and strict process for review and approval of project proposals submitted by faculty members of various Universities. However, this process was completely manual and time consuming. Since faculty members were spread all over India, it was difficult to get them to submit all information in structured and timely manner.
Vidyatech interviewed the key stakeholders to gather and study all the requirements. They designed process workflows that would replace the current manual process. The online portal with workflow management features was developed in Microsoft SharePoint. The solution automated the project proposal development process, including the process of recording minutes of the review meetings and tracking progress. Monitoring and alerting tools were developed to keep all stakeholders informed about the project health. Some key features include Role Based Dashboards, Custom Workflows, and Role-wise Task lists. The portal Vidyatech developed had two main parts:
End-to-end system for project process in MHRD. This has helped in increasing efficiency and in streamlining the management process. Overall time to submit the proposals was shortened with additional benefits of automated tracking and reminders that kept the team on their toes.